This Privacy Policy describes how Harbor Check ("we", "us") collects, uses, and protects information when sailing clubs, camps, and youth organizations use our service.
Information We Collect
To support attendance, authorized pickup, and safety operations, we collect and store the following categories of information on behalf of partner organizations:
- Contact details — email addresses (and optional phone numbers) for guardians, emergency contacts, and authorized pickup parties, used to deliver QR passes and pickup-related notifications by email.
- Guardian information — names, relationships, contact details, and authorization records for parents, legal guardians, and approved pickup parties.
- Attendance records — sailor check-in and check-out events, timestamps, and the staff member responsible for verification.
- Account information — staff names, email addresses, and role assignments for users of the dashboard.
How We Use Information
Information is used solely to provide and improve the Harbor Check service, including managing sessions, verifying authorized pickups, delivering Guardian Passes, processing roster imports, and maintaining accurate attendance records.
Email Communications
Guardians receive email messages containing Guardian Pass QR codes and pickup-related notifications. Message frequency varies by program activity.
Data Sharing
We do not sell personal information. Information is shared only with the partner organization that owns the records, with service providers strictly necessary to operate the platform (such as email delivery and cloud hosting), and where required by law.
Data Retention & Security
Records are retained for as long as the partner organization maintains an active account, or as required to meet legal or safety obligations. Data is encrypted in transit and stored using industry-standard security practices.
Your Rights
Guardians and program participants may request access, correction, or deletion of their personal information by contacting their sailing club or program administrator, who can submit requests to us at info@harbor-check.com.
Children
Harbor Check is used by youth programs. Sailor profiles are created and managed by the partner organization with parental or guardian authorization. We do not knowingly collect information directly from children.
Contact
For privacy questions, contact info@harbor-check.com.